Building Register

Buildings can represent actual Buildings on a Site e.g. Building One, or smaller areas of a building e.g. East Wing. Buildings are connected back to Sites, and once created can have many locations attached to them.

This list of Buildings is maintained here.

Facilities > Property and Estates > Building Register

The link will open the Building Register grid. It is a grid view which can be searched, sorted and customised as normal.

To add a new Building click New , to edit and existing Building click Edit . A pop up window will appear which will allow the creation or amendment of a Building.

Click to view - General Building Information Fields and Descriptions

Field Name	Description
General Building Information
Code	The code of the Building.
Building Name	The name of the Building.
Complex/ Site	From the drop down select the Site - for more information see Site
Time Zone	From the drop down select the Time Zone - Time Zone module required
Address	The street address of the Building.
Postcode	The post code of the Building.
Country	From the drop down select the Country of the Building - for more information see Countries. Available from 4.4.5 as a drop down.
Calender	From the drop down select the Calender of the Building - 360 module specific.
Lack Of Network Coverage	Check the box to show lack of network coverage in the Building- 360 module specific.
Freeholder	The name of the freeholder.
In use as a delivery address	Check the box if this Building can accept deliveries for the Purchase Order Module.
Type	From the drop down select the Type - for more information see Building Types. Available from 4.4.5
Branch	From the drop down select the Branch - for more information see Branches
Disabled Access	Check the box if this Building has disabled access.
Property Details
Purchase Price	The purchase price of the Building.
Purchase Date	The date the building was purchased.
Property Value	The value of the Building.
Insurance Value	The amount the Building is insured for.
Building Insurer	The name of the Building insurance provider.
Occupancy Type	The occupancy terms of the Building.
No. of Floors	The number of floors/ storeys in the Building.
No. of Occupied Floors	The number of floors/ storeys which have occupants.
Listed Building	Check the box if this is a listed Building.
Cost Centre	From the drop down select the Cost Centre - for more information see Cost Centres
Open from	The opening time of the building if it is not open 24 hours a day.
Open to	The closing time of the building, if it is not open 24 hours a day.
Week Day Check Boxes	Check the boxes for the days of the week the Building is open on.

Click to view - Details Tab - Building Area Information Fields and Descriptions

Field Name	Description
Building Area Information
Gross External Area	The gross external area for the Building.
Gross Internal Area	The gross internal area for the Building.
Net Internal Area	The net internal area for the Building.
Core Area	The core area of a Building.
Total Lettable Area	The total lettable area of a Building.
Authorities Information
Local Authority	The local authority for the Building.
Fire Authority	The fire authority for the Building.
Police Authority	The police authority for the Building.
Water Authority	The water authority for the Building.
Internal Details
No. of Full Time Staff	The number of full time staff in the Building.
No. of Entrances	The number of entrances in the Building.
No. of Passenger Lifts	The number of passenger lifts in the Building.
No. of Goods Lifts	The number of goods lifts in the Building.
No. of Escalator	The number of escalators in the Building.
No. of Contract Staff	The number of contract staff in the Building.
Total Parking Bays	The total number of parking bays allocated to the Building.
No. of Disabled Bays	The number of disabled parking bays allocated to the Building.
No. of Visitor Bays	The number of visitor parking bays allocated to the Building.
No. of Staff Bays	The number of staff parking bays allocated to the Building.
Property Details
Building Type	The type of the Building.
Heating Type	The type of heating in the Building.
Building Function	The main function of the Building.
Building Shape	The shape of the Building.
Construction Type	The construction type of the Building.
Service Topology	The service topology of the Building.
On Site Cooling/ Heating Plants	Check the box if the Building has an on site cooling or heating plant.

Click to view - Geographic Tab Fields and Descriptions

Field Name	Description
Ordinance Survey Information
O / S Reference	The ordinance survey reference of the Building.
Eastings	The eastings reference of the Building.
Northings	The northings reference of the Building
BIM / GIS
Latitude	The latitude of the Building. Available from 4.4.5
External System	The longitude of the Building. Available from 4.4.5
Longitude	The elevation of the Building. Available from 4.4.5
External Object	Free text for use with BIM Authoring Application. Available from 4.4.5
Elevation	Free text for use with BIM Authoring Application. Available from 4.4.5
External Identifier	Free text for use with BIM Authoring Application. Available from 4.4.5
GIS Reference	Geographical Information Reference. Available from 4.4.5

Click to view - Other Tab - Lease Details Fields and Descriptions

Field Name	Description
Lease Details
Leasehold	From the drop down select Yes or No.
Lease Type	The lease type. -If using Estates Management Lease Register this will pre populate.
Lease Start	The lease start date - If using Estates management Lease Register this will pre populate.
Lease Finish	The lease finish date - If using Estates management Lease Register this will pre populate.
Def Serv Charge (per unit)	The default service charge per unit.
Payment Terms	The payment terms for the Buildings lease.
Other Information
Year Built	The year the Building was built.
Lifespan	The expected lifespan of the Building.
Current Age	The current age of the Building.
Disposal Details	If this is a disposable Building e.g. a portacabin, any details regarding disposal.
Disposal Date	The date of disposal.
Condition	From the drop down select the Building Condition - for more information see Building Conditions
Fire Certificate
Certificate No	The fire certificate number.
Renewal Date	The fire certificate renewal date.
User Definable Information
User Defined 1-5	There are five User Defined fields against a Building, these can be used to store additional Building Information.
Asset Register Preferences
Asset Classifications are compulsory for new Assets	Available from 4.7.0.0 Asset Classification module required Check the box to ensure that any Assets added to the Building meet an assigned Asset Classification

Click to View - Notes Tab Fields and Descriptions

Fields	Description
Notes	A free text notes box for the Building.

Complete the fields and click Save . Once the Building header has been completed and saved a sub navigation will appear to allow additional entities to be assigned.

Floors

Locations

Contacts

Associated Contracts

Portfolios

Resources

Asset Class Groups

Estates Management

Additional Icons - Building Status

Available from 4.4.5

A buildings status can be changed by clicking Change Building Status .

Buildings have three generic states:

• Active: the Building is a functional Building
• Suspended: the Building is temporarily out of use. In this state the building will not be available from the Helpdesk, Advanced Helpdesk, ISM quick entry or Reach Helpdesk Widgets
• History: the building is no longer in use. In this state dormant records for PPMs will not be visible in Issue PPMs, Auto Issue PPMs or generation of Scheduled Tasks.

To create Building Status's see Building Status.

Additional Icons - Find on Map (FSI GO module required)

Available from 4.5.3

If the Geographic information of latitude and longitude are being populated the Find on Map feature can be utilised. Click Find On Map . A pop up window will open that will allow a Buildings location to be searched for using the building address, Latitude and longitude or by moving the pin on the map.

Note: If using the GO Resource Interrogation functionality, geographical information about the building is required for the "Find Nearest" searches.

Additional Icons - BIM Viewer (BIM Management module required)

Available from 4.6.0.0

If a BIM documentation has been assigned to the Building, it can be opened in the BIM viewer via a new toolbar button in the Buildings grid and the Buildings input panel. Clicking View BIM Document in a pop up window will open the assigned BIM Document that has been set as the default. A User can control which BIM Document is the default in the BIM Documents sub-navigation page of the Buildings input panel

Note: The toolbar buttons to open the default BIM Document are only available for Buildings in v4.6.0.0. Grid and input panels for other entities will not include these tool bar buttons even if BIM Documents have been enabled against the entity

BIM Documents can be viewed, edited, deleted and uploaded. Uploading BIM documents via the BIM Documents sub-navigation page will automatically assign them to the current entity (e.g. Building)

To add a new BIM information click New , for more information see BIM Manager

To assign BIM documentation click Assign, entities in the right hand assignment window are connected.

Note: If multiple BIM documents have been assigned the top document will be the default document to open when clicking the viewer. The default document can be changed by checking / un - checking the default box. Other documents within the grid can be viewed by highlighting the document to be viewed before clicking the viewer.